ProAsure Procure 2 Pay
in partnership with Saratella LLC
ProAsure Procure 2 Pay digitises the entire source-to-pay journey on one governed, auditable platform. Raise a requisition with a smart budget assistant, run RFQs as technical, techno-commercial or live real-time auctions, convert to master/child POs, receive against delivery challans and GRNs, and process invoices with TDS and retention through to payment — all routed by a configurable approval matrix and recorded end to end, across currencies and languages, for 1000+ concurrent users.
Procurement still runs on disconnected tools
Every handoff between tools is where time, savings and control quietly leak away.
Email & spreadsheet RFQs
Quotes scattered across inboxes — no fair, auditable comparison.
No real-time spend visibility
Leaders can't see commitments until the invoice finally lands.
Manual, opaque approvals
Requests stall and maverick spend slips past budget controls.
Disconnected vendors
Onboarding, bids and invoices arrive as loose emails and PDFs.
The full source-to-pay lifecycle
Every step is linked end-to-end — a complete document trace from purchase requisition to final payment.
- 1RequisitionCatalog & ad-hoc
- 2Sourcing / RFxQuotes & auctions
- 3Award / NFACompare & approve
- 4Purchase OrderIssue & contract
- 5Goods ReceiptGRN & assets
- 6Invoice & Match3-way match
- 7PaymentPay & retention
One platform. Six modules. End-to-end coverage.
From the first requisition to the final payment — everything you'd otherwise stitch together across half a dozen tools.
Requisitions & catalog buying
Capture demand the right way — from a curated catalog or free-text — and route it through the controls finance needs. Approvals, budgets and policy are enforced before a single rupee is committed, not discovered later.
- Catalog & free-text requisitions
- Multi-level approval workflows
- Budget & cost-centre control
- Account / location-based routing
- Justification & attachments
Smart sourcing with RFx
Float RFQs and RFPs to multiple vendors and evaluate fairly — technical and commercial, sealed or open. Clarifications, documents and bids stay together, so every sourcing decision is fair and auditable.
- Multi-vendor invitations & discovery
- Technical + commercial (2-bid) evaluation
- Sealed bids with vendor Q&A
- Scope of work & attachments
- Side-by-side quote comparison
Drive real savings with live reverse auctions.
Put qualified vendors head-to-head in real time and let competition find your best price — with masked identities and all-in landed pricing.
- Real-time competitive bidding with live rank
- Automatic time-extension on last-minute bids
- Pre-bid technical qualification, then bid
- Decrement rules, reserve & start prices
- Multi-currency, tax-inclusive all-in pricing
- 1 Vendor A ₹ 12,40,000 LEADING
- 2 Vendor C ₹ 12,58,500
- 3 Vendor B ₹ 12,73,000
Approve & award with NFA
Turn the winning quote into an auditable award — compare landed costs, justify the decision, and route for sign-off. Split one line across vendors and carry it straight into the PO.
- Side-by-side landed-cost comparison
- Note for Approval (NFA) with justification
- Multi-vendor split award per line item
- Configurable approval matrix
- Full, time-stamped decision trace
Purchase orders & contracts
Issue accurate POs and govern long-term spend with rate contracts and e-signing. On signing, a rate contract turns into ready-to-buy catalog lines — pricing stays consistent and compliant.
- Master / child POs with merge & split
- Rate contracts become a buying catalog
- e-Signing, amendments & versions
- Budget tracking with locked terms
- Billing & shipping address control
Goods receipt, assets & inventory
Receive against POs and contracts, track every unit, and feed inventory and the fixed-asset register automatically. Accepted goods flow straight into stores or the asset register — with QR labels minted on receipt.
- GRN with partial & over-receipt control
- Quality accept / reject with reasons
- QR asset labels & asset register
- Inventory stores & stock levels
- Goods return & credit notes
Invoices, 3-way match & payments
Match invoices to POs and receipts, apply tax and holds, and pay accurately. Tolerances, tax and retention are applied automatically, so every payment is accurate and fully traceable.
- 3-way match: PO ↔ GRN ↔ Invoice
- GST input, TDS & retention holds
- Multi-invoice payment batching
- Retention release tracking
- Vendor-visible payment status
A connected vendor portal
Every vendor works in a self-service portal that stays in real-time sync with your buying team — no email ping-pong, no PDFs.
- Invite & onboard vendors
- Float RFx & live auctions
- Issue POs & contracts
- Approve invoices & pay
- Self-register & submit compliance
- Join RFx & bid in live auctions
- Accept / reject purchase orders
- Submit DCs, invoices & credit notes
Speak your buyer's language. Built for India.
Switch the entire interface in one click — every screen and label — while your data stays untouched. And out of the box, every India-specific control your finance team expects.
- 108 languages — one-click live switch, data untouched
- GST tax codes & input credit
- TDS deduction at source
- Retention holds & timed release
- Lakh / crore number formatting
Governance, visibility & enterprise readiness
Control, compliance and audit by design — with live visibility from the first requisition to the final payment.
Full audit trail
Every action logged, login to logout — follow any item across every module.
Role-based access
People see and do only what their role allows, with hashed credentials and account controls.
Approval matrices
Multi-level, value-based sign-off rules with policy enforcement applied automatically.
Real-time alerts
Live notifications for every action & approval — nothing sits unseen.
Live dashboards
Pending actions, spend & commitment tiles, with one-click drill-down to documents.
Modern, real-time UX
Fast, socket-driven updates and an API-friendly architecture — cloud or on-premise.
Less friction. More control. Real savings.
From purchase requisition to final payment — end to end.
Buyers and vendors working on one connected system.
Go global in a single click, with data left untouched.
Every action traced and provable, login to logout.
See ProAsure Procure 2 Pay for yourself
Follow a purchase from requisition and budget check through an RFQ auction, PO, GRN and three-way match to payment.
A 20-page product overview covering the full source-to-pay platform, module-by-module, with live e-auction, vendor portal and India-ready compliance highlights.
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ExploreBring ProAsure Procure 2 Pay to your team
Get a tailored walkthrough and see how ProAsure Procure 2 Pay fits your workflows.