ProAsure Contracts to Pay
in partnership with Saratella LLC
ProAsure Contracts to Pay unifies the entire vendor payment lifecycle that usually takes three or four disconnected tools. Onboard vendors by invite, upload contracts with bill-of-quantities and payment terms, then process monthly running-account (RA) bills through a multi-stage approval chain — TPI, site engineer, HR compliance, finance and MD authorisation — with TDS, retention, security deposit and recoveries calculated automatically and journal vouchers exported straight to Tally.
Contract-to-pay still runs on spreadsheets and email
Vendor payments touch procurement, site teams, HR, finance and the vendor — yet most of it is stitched together by hand.
Fragmented workflow
Approvals over email, claims in spreadsheets, documents scattered across inboxes.
No real-time visibility
No single view of where an invoice is, or what is pending with whom.
Audit & compliance gaps
Hard to prove who verified, approved, or deducted what — and when.
Value leakage
Missed retention, wrong deductions and slow, error-prone payments.
The contract-to-pay pipeline
Quantities are verified at each stage; if a claim changes, the vendor raises a matching credit note. Finance applies deductions and retention, then one approved batch settles the invoices — with retention released on schedule.
- 1Onboard VendorCompliance & KYC
- 2Upload ContractBOQ & terms
- 3Raise InvoiceItem-wise claim
- 4Verify · TPI · SEQuality & quantity
- 5HR & FinanceCompliance & deductions
- 6Pay BatchApproved settlement
- 7Release RetentionOn schedule
Everything the lifecycle needs — in one workflow
From vendor onboarding to retention release, every stage is tracked, timestamped and attributable.
A self-service portal for your vendors
Vendors onboard themselves, claim against approved contracts, and watch verification, deductions and payments move in real time — without a single email follow-up.
- Self-onboarding with GST, bank & compliance docs
- Item-wise invoice raising against the contract
- Live status of verification, credit notes & payment
- One-click credit notes when claims are adjusted
Approvals you can configure — and trust
Define your own stages, roles and routing. No admin bypass — only the designated approver for a stage can act. Every verification, approval and deduction is timestamped and attributed to the person who acted.
- Fully configurable pipeline per entity
- No admin bypass — only the designated approver can act
- Full, timestamped audit trail
- Reduced claims bounce back for a vendor credit note
Finance-grade payments & deductions
TDS, retention, security deposit, advance & material recovery and penalties — applied automatically before tax. Settle many invoices in one approved run, with retention released on schedule as its own payment.
- Pre-tax deductions: TDS, retention, recoveries, penalties
- Auto-populated retention, released on schedule
- Multi-invoice batch payments with their own approval step
- Tally vouchers & bank-payment exports, ready to post
See everything. Export anything.
Live management and vendor dashboards on the pipeline, spend and retention — with six exhaustive reports you can filter by date, location, site, vendor, status or amount, and export to CSV.
- Live management & vendor dashboards
- Six exhaustive reports: contracts, invoices, payments, spend, retention, deductions
- Filter by date, location, site, vendor, status, amount
- CSV exports for every view
The full feature set
Vendor Management
Invite, onboard and approve vendors with the right compliance documents on file.
Contracts & BOQ
Upload contracts with line-item schedules, payment terms and material types.
Invoice Verification
Item-wise claims checked stage by stage against the contract BOQ.
Credit Notes
Auto-triggered the moment a verified quantity changes — nothing slips.
Deductions & Retention
TDS, retention, recoveries and penalties applied automatically, before tax.
Reports & Exports
Six filterable reports with CSV and Tally-ready accounting exports.
Built for any contract-driven business
If your business runs on contracts, BOQs and running-account bills, Sofia fits.
Self-hosted
Your data stays inside your own environment — on-premise or your cloud.
Role-based access
Grant View / Add / Edit per module, per role — with full attribution.
Themeable
Switch the accent theme across the whole app to match your brand.
Built-in help
Role-aware, searchable help — with real product screens.
Outcomes your team will feel
From onboarding to payment — zero spreadsheets, zero email chains.
Every action tracked, timestamped and attributable, top to bottom.
Your roles, your stages, your approval policy — without a re-implementation.
See ProAsure Contracts to Pay for yourself
Watch a vendor go from invite to onboarded, a contract uploaded, an RA bill approved through every stage, and the voucher land in Tally.
A 12-slide product overview covering the contract-to-pay pipeline end-to-end, with the vendor portal, approval matrix, finance & retention engine and reporting highlights.
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ExploreBring ProAsure Contracts to Pay to your team
Get a tailored walkthrough and see how ProAsure Contracts to Pay fits your workflows.